16 Essential Apps for Freelancers and Entrepreneurs

Whether you are just making the break from the 9-to-5 routine or already are a serial entrepreneur, having the right tools is important. It can play a major role in distinguishing between a successful freelancing career and a quick retreat back to a regular job.

Savvy freelancers and entrepreneurs know that even on a tight budget, making an investment in new equipment, including smartphones and tablets, is often money well spent. The apps listed below represent a some of the best pieces of software that you can install on your iOS or Android mobile device, and nearly all of them are free. Apps are compatible with both Android and iOS devices unless otherwise indicated.

General Productivity Apps for Freelancers

Google Translate
Google Translate: If you regularly deal with documents in foreign languages or travel internationally, Google Translate is a no-brainer. Google Translate deciphers documents in 70 different languages. Best of all, Google Translate is free to download and use.

I Spy Analytics: Monitor the performance of your website on the go. This snappy free app keeps track of web traffic from searches and breaks down whether visitors are new and returning multiple times. Crisp graphs make it easy to visualize the data.

Free WiFi Finder: Whether you have a stingy data plan or just don’t want to waste data units catching up with Twitter, Free Wi-Fi Finder is your friend. You can track free hotspots for your present location or plug in an address to search the database. Even downloading the app is free!

Apps for Communication


Skype: Data plan overages are an expensive aggravation. With Skype, you need not use your precious minutes or data units on voice or video calls. Whether you’re in your office or halfway around the world – as long as you and your conversation partner have Skype installed, the call is free. You can also purchase Skype credit to make calls to land lines and mobile devices without Skype for pennies per minute. And if you connect via Wi-Fi, you don’t have to use precious data units. Best of all, the app is also free.

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Twitter: If texting feels too juvenile but you really don’t have enough to say to warrant an email, Twitter has you covered. You can send direct private messages of 140 characters or less to anyone who follows you – and anyone you follow can send messages to you. Twitter is also an excellent way to keep your ear to the ground for current events. And of course, Twitter works across different mobile platforms and is absolutely free.

Collaboration and Cloud Productivity

Evernote: Evernote is a free app that is worth its weight in gold. This versatile app allows you to collect snippets from websites, transfer documents and video, organize your files and share them with your colleagues and clients. Some productivity experts can’t live without Evernote. Larger businesses can utilize the paid Evernote Business app that also provides access to Evernote Premium with 2GB of storage available for each user.

Tempo: While not specifically configured for business purposes, this calendar management app is ideal for pulling in meeting information from emails. Each day the app generates a schedule of your planned events that you can view in calendar or list format. The app is also fully integrated with Foursquare and Yelp to help the directionally-challenged find the meeting place with ease.


Dropbox: Got documents? Do you need to share those documents across devices and among several users? Then you must have Dropbox. The free version provides 2.5 GB of storage for both files and folders for ready sharing across devices. If you need more document storage space, you can upgrade to 100 GB per year for a flat rate of $100.

Bills, Tasks, and Organization



BillMinder: You have enough to keep track of without worrying about dealing with late fees for forgotten bills. This handy iOS app provides reminders of which bills are due so you can focus your attention on earning the money you need to pay them. That function alone more than justifies the $1.99 cost for the app.

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Task Rabbit: Think of it as a high-tech personal assistant. Task Rabbit helps you to delegate those essential tasks that you simply have no time to do yourself. This invaluable iOS app is absolutely free.

CalenGoo: The name may be silly, but the app is all business. CalenGoo allows you to sync your Android device with your Google Calendar. The app itself costs $6 but once it is downloaded and installed, the synchronization service is free. The Google Tasks function is a bonus — and is also free.

Mileage Tracking Apps

Mileage Tracker: Are you a road warrior? Do you need to track your mileage for your freelance business? Mileage Tracker uses the Internal Revenue Service mileage rates to track miles and toll charges for income tax purposes. Mileage Tracker also allows you to track mileage for multiple vehicles. This app is compatible with Android powered devices and is a steal at $1.99.

Car Minder: There are more expensive and elaborate apps out there, but if you just want an app that tracks your mileage over three months, the past year or over the lifetime of your vehicle, Car Minder is for you. You can also keep track of service scheduling and repairs. Car Minder is compatible with iOS devices and is priced at a reasonable $2.99.

Expense Tracking and Record Keeping


Expensify: As an entrepreneur, receipts are essential for staying on the right side of the IRS. Expensify allows you to capture an image of your receipt with your Smartphone and save it to your phone’s memory or to the cloud to share across devices. This free app is also easy to use. Robust and full-featured, Expensify also has a web component and is compatible with both iOS and Android devices.

OneReceipt: Another free app, OneReceipt is configured for iOS devices. OneReceipt can draw receipt information from Gmail or Yahoo email messages. You can also use your camera to snap an image of the receipt and OneReceipt will take it from there.

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Receipts Pro: The Receipts Pro app allows you to track multiple accounts on iOS devices. You can also divide each account into categories for more precise record keeping. Optional password protection provides enhanced security. With its robust functionality, Receipts Pro provides good value for its asking price of $4.99.

Photos: AndroideGratis, Wikimedia, MacRumors, Shawn Campbell

  • mironlulic

    I’ve used Expensify in the past. It’s pretty useful.

    I’d also add that some sort of accounting related software is key such as Quickbooks or Freshbooks. Keeping good records is important for tax time.

    Asana is another tool that was very valuable when doing freelance work. Easy to manage communication around projects.

  • A lot of good stuff, but too bad, they are for iOS alone…Windows Phone users need some loving too!

    • Thanks for notifying. In that case, Windows and Android too. Will be mindful of that in the next episode. 🙂

    • That’s what I was about to say! A few of them are available on Windows Phone though: Twitter, Skype, Evernote, Dropbox, BillMinder.. There are some good substitutes out there for the rest :).

      One of my favorite productivity apps is Trello. It’s like Asana and Evernote, but less streamlined, with notes and cards you can put everywhere on a big virtual board. It’s good if you don’t think in straight lines, and your tasks and To Dos need to be in several places without duplicates.

    • Audrey Henderson

      Hi, thanks everyone for all the suggestions. It was hard to keep the list down to a manageable size! Just FYI, most of the apps work with both iOS and Android devices, like the article mentioned. And like Brenda said, several of the apps also work with Windows Phone. 🙂 My bad for not pointing that out.

  • Nice picks. I would also recommend BillGuard, which is great at reducing unnecessary credit card fees and charges; Priceline, which is an excellent app for getting the best prices on travel; and Waze, the community-powered traffic and navigation app.

  • Albert pinto

    Great stuff, I must say. Thanks for sharing. You may also consider Proofhub.com for your list as it offers multiple tools like time tracking, gantt chart, proofing, to-do’s and lots more. Try it.

  • Влад Иванов

    I would like recommend “Freelance job search” application for searching for freelance
    projects and jobs